FAQ
What types of events does Better Together Productions plan and produce?
We specialize in corporate conferences, incentive trips, and nonprofit fundraising events. This includes sales kickoffs, leadership summits, customer conferences, international incentive travel, galas, benefit dinners, community festivals, and other large-scale events across Denver, Colorado, and worldwide.
Do you only work in Denver, or do you plan events in other locations?
We are based in Denver, Colorado, and serve clients across the United States and internationally. We’ve recently produced incentive events in Costa Rica, Mexico, and Iceland.
What does a full-service event production company do?
A full-service event production company handles planning, logistics, budgeting, venue support, design, creative direction, run of show, technical production, vendor management, guest experience, and on-site execution. We manage every detail from concept to execution so your team stays focused and stress-free.
How early should we book an event planner or production company?
Most organizations book 6–12 months in advance for conferences and 9–18 months for incentive travel. Nonprofits typically book fundraising events 6–9 months ahead. Booking earlier ensures the best venue availability, pricing, and planning timeline.
Do you manage AV, staging, and technical production?
Yes. We oversee all AV needs including audio, lighting, staging, run of show, cueing, and coordination with AV partners. Our team manages the technical details to ensure a smooth and professional program.
Can you help us choose an event venue in Denver or Colorado?
Absolutely. We support venue sourcing across Denver, Boulder, Fort Collins, the Front Range, mountain destinations, and beyond. We help evaluate capacity, layout, technical requirements, and budget to ensure the space fits your event goals.
Do you help manage event budgets?
Yes. We create a master budget, track all spending, manage vendor quotes, monitor cost changes, and provide regular budget updates. Our goal is to deliver a high-impact event while maximizing your resources.
What size events do you produce?
We work on events ranging from 20 to 5,000+ attendees. Whether you’re hosting a leadership retreat, multi-day conference, incentive trip, or major fundraising gala, we scale our team and services to match your event needs.
Do you work with nonprofits?
Yes. We specialize in nonprofit fundraising events across Colorado, including galas, benefit dinners, and mission-driven immersive experiences. We support fundraising strategy, program design, guest experience, donor engagement, and event execution.
How much does it cost to hire an event production company in Denver?
Costs vary based on event type, size, timeline, and scope of services. Conferences and incentive trips typically require larger production and logistics budgets, while nonprofit fundraisers vary based on program design. We provide custom proposals based on your event goals and budget.
What is the difference between event planning and event production?
Event planning focuses on logistics such as timelines, budgets, and vendors. Event production includes staging, AV, technical direction, run of show, creative design, and all elements needed to execute the event experience. Better Together Productions provides both planning and full-scale production for events in Denver, Colorado, and worldwide.
Do you help manage vendors for our event?
Yes. We manage all vendor coordination including venues, catering, rentals, AV partners, décor teams, transportation, and entertainment. We oversee communication, scheduling, contracts, and deliverables to ensure everything aligns with your event goals.
Can you work with our internal team or other partners?
Absolutely. We often collaborate with internal marketing teams, HR teams, development staff, boards, and partner agencies to ensure alignment across messaging, programming, and logistics.
Do you handle event design and branding?
Yes. We support event theme development, creative direction, stage design, décor recommendations, signage plans, and branded attendee experiences. For every event, we ensure the event aesthetic aligns with your brand and goals.
Do you assist with hotel and venue contract negotiations?
Yes. We help evaluate and negotiate venue and hotel contracts to secure competitive pricing, favorable terms, room blocks, meeting space, and concessions—especially for conferences and incentive travel programs.
Do you provide on-site staff for our event?
Yes. Our team manages on-site execution including registration, speaker support, vendor coordination, stage management, timeline oversight, and guest experience. We scale staffing based on event size and complexity.
How do you measure the success of an event?
We look at attendee engagement, client goals, program outcomes, fundraising performance, budget alignment, and post-event feedback. For conferences and nonprofits, we also support post-event reporting, KPI tracking, and recommendations for future improvements.
What makes Better Together Productions different from other event planners in Denver?
We combine strategic planning, full production capabilities, strong storytelling, and high-touch partnership. Our team manages both the big picture and the small details—delivering events that are organized, meaningful, and built to achieve measurable results.
How do we get started with Better Together Productions?
Contact our team to schedule a discovery call. We’ll learn about your event, discuss your goals, and create a tailored proposal outlining the services and support we provide.